Auto-Reminders & Payment Tracking
Effective Date: 01 July 2025

STAAR PAYOUT PRIVATE LIMITED provides an intelligent Auto-Reminders & Payment Tracking system that empowers businesses to automate collections, improve customer communication, and streamline payment workflows. This feature ensures that no invoice is forgotten, no payment is missed, and every transaction is traceable in real-time.

What Is Auto-Reminders & Payment Tracking?

This tool is designed to simplify and automate the follow-up process for outstanding payments. Instead of spending time chasing overdue invoices manually, businesses can configure smart reminders and monitor payment statuses from a central dashboard. The system works across multiple communication channels and supports complete visibility throughout the payment lifecycle.

Comprehensive Features

1. Smart Payment Alerts
Set automated, rule-based reminders for different billing cycles such as one-time, recurring, or milestone-based payments. These alerts can be triggered before the due date, on the due date, and after, ensuring continuous engagement.

2. Multi-Channel Delivery
Reach customers where they’re most active. STAAR PAYOUT supports reminder delivery via WhatsApp, Email, and SMS for maximum impact and engagement.

3. Real-Time Invoice Lifecycle Tracking
Know when an invoice has been delivered, viewed, acted upon, or paid. Every step is logged, giving your finance or collections team the insights needed to act promptly.

4. Scheduled and Conditional Follow-ups
Create custom schedules for reminders based on payment behavior or status—such as overdue invoices or partially paid amounts.

5. Fully Customizable Reminder Templates
Use dynamic templates that auto-fill invoice data including customer name, invoice ID, amount due, and direct payment link, reducing friction in the payment process.

6. Retry Automation for Failed Payments
If a payment fails, the system automatically schedules retries at pre-defined intervals, improving conversion and reducing loss.

7. Audit Trail & Communication Logs
Maintain a complete history of communications sent, opened, and interacted with. Ideal for audit, compliance, or dispute resolution.

Business Advantages

• Accelerated Receivables
  Receive payments faster with regular and timely reminders, significantly reducing the average days sales outstanding (DSO).

• Reduced Manual Workload
  Automate repetitive reminders, freeing your finance and customer support teams to focus on higher-value tasks.

• Enhanced Customer Experience
  Clients appreciate polite, well-timed reminders that help them manage due dates, leading to stronger business relationships.

• Better Financial Planning
  Real-time tracking provides a predictable cash flow overview and allows businesses to plan expenses or investments accordingly.

• Lower Risk of Defaults
  Consistent reminders significantly reduce the number of missed or forgotten payments, improving overall collection rates.

Use Cases

• Freelancers sending project-based invoices

• Businesses offering EMI or subscription billing

• Retailers managing dealer credit payments

• Service providers handling retainer contracts

• Corporates running monthly vendor payouts

How to Set It Up

1. Create or upload invoices via the STAAR PAYOUT dashboard or API.

2. Select preferred delivery channels and schedule reminders.

3. Configure retry logic and follow-up timelines.

4. Monitor all activity from a real-time dashboard.

5. Receive notifications when payments are made, or clients engage with reminders.

Security and Compliance

All reminder messages and tracking data are processed in line with data protection laws including the Information Technology Act, 2000. Client and customer data is never shared with third parties without consent, and all communications are encrypted for added security.

Contact Us
STAAR PAYOUT PRIVATE LIMITED
A-1/2, First Floor, Shakti Nagar Extension,
Ashok Vihar, North West Delhi, Delhi, Delhi, India, 110052
Email: info@itstarpay.com | staarpayout0@gmail.com
Call: 8743802184